Receptionist (m/f/d) – Part Time

About Globality Health

Globality S.A. is an international health insurer and the center of competence for the expatriate healthcare business of the Munich Re Group. With more than 65 million expatriates living and working world-wide, Globality operates in a rapidly growing, highly dynamic market. Internationally operating companies and their expatriate staff as well as individuals and their families place their trust in Globality’s expertise. The company launched its operations in April 2008. With headquarters based in Munsbach, Luxembourg and its world spanning network of assistance and service partners, Globality’s reach is truly global.

Your Responsibilities

• Welcome guests, answer telephone calls.
• Manage parking gate.
• Monitor incoming and outgoing company’s daily post.
• Together with the Office Assistant, align on and manage the presence of facilities related providers onsite.
• Assist in the day-to-day management of office needs, such as organizing repair work, ordering office equipment, etc.
• Place ad hoc orders and follow up on their delivery.
• Prepare meeting rooms and organize catering upon management request.
• Ensure all invoices related to facilities are dealt with according to internal processes.
• Monitor Travel management requests from employees according to the company’s applicable Travel Policy and ensure a strict monitoring of costs.
• Be the first contact person for the travel platform for the Group for upgrades and training.
• Support the HR department by handing out lunch vouchers to all staff on a monthly basis.
• Provide organizational assistance for corporate internal and off-site events.
• Assist the Claims department with ad hoc administrative tasks.
• Document and update Reception processes.
• Work closely with and align at all times with the Office Assistant in order to ensure the back up for some facilities management tasks such as:
  • Ensuring the smooth running of office & building related matters in the absence of the Office Assistant.
  • Solving issues with providers (heating / lifts / electricity etc.) that may affect employees in order to avoid/reduce disruptions in the work place.
  • Carrying out coordination and organisational tasks in relation to the supervision of building, equipment maintenance after Head of HR & General Services validation.
  • Take care of company cars related operational requests on demand.
• Presence is required mornings from 8:00 to 12:00. This position does not allow homeworking.